CALPADS Communications

Quick Links:

CALPADS Home
Calendar
Communications (this page)
Contact
Frequently Asked Questions (FAQs)
Hours of Operation
Listservs
System Documentation
Training

Contents of this page:

• CALPADS Updates (Flashes)
• Letters to Superintendents
• Other Correspondence
• Charter School Communications

Communications from prior academic years are located in the CALPADS Communications Archive.

CALPADS Update FLASH

The CALPADS Update FLASHES listed below include abbreviated descriptions of the contents of each FLASH memo, with the most recent listed on top. Earlier Flashes can be found in the CALPADS Communications Archive.

2023–2024 Academic Year

• CALPADS Update Flash #271 (Dated 09-May-2024)
  Topics include: New Education Data Collection System to collect data for the Armed Services Vocational Aptitude Battery (ASVAB) and State Seal of Civic Engagement (SSCE).
• CALPADS Update Flash #270 (Dated 08-May-2024)
  Topics include: 2023-2024 End-of-Year 4, Special Education Revised Guidance, and Other Updates.
• CALPADS Update Flash #269 (Dated 19-Mar-2024)
  Topics include: 2024 Summer Electronic Benefit Transfer (S-EBT) Program.
• CALPADS Update Flash #268 (Dated 15-Mar-2024)
  Topics include: New State Seal of Civic Engagement Data Collection.
• CALPADS Update Flash #267 (Dated 14-Mar-2024)
  Topics include: Reminder to Update Students’ English Language Acquisition Status in CALPADS prior to May 31, 2024 for Students Reclassified Based on 2022−23 Scores.
• CALPADS Update Flash #266 (Dated 11-Mar-2024)
  Topics include: 2023–24 CALPADS Fall 2 Submission Deadline Moved to March 15, 2024.
• CALPADS Update Flash #265 (Dated 04-Mar-2024)
  Topics include: 2023−24 and 2024−25 Work-Based Learning Changes.
• CALPADS Update Flash #264 (Dated 20-Dec-2023)
  Topics include: Special Education Data Submission Updates.
• CALPADS Update Flash #263 (Dated 07-Dec-2023)
  Topics include: 2023−24 Fall 2 Update; Fall 2 Submission Window; Changes to Fall 2 Certification Validation Rules (CVRs) and Certification Data Discrepancies (CDDs); Fall 2 Training.
• CALPADS Update Flash #262 (Dated 14-Nov-2023)
  Topics include: New Data Discrepancy Functionality.
• CALPADS Update Flash #261 (Dated 03-Oct-2023)
  Topics include: 2023−24 Fall 1 Submission Opens.
• CALPADS Update Flash #260 (Dated 18-Sep-2023)
  Topics include: 2023−24 School Year Rollover.
• CALPADS Update Flash #259 (Dated 07-Sep-2023)
  Topics include: 2023−24 Fall 1 and 2 Submission Deadlines; 2023−24 and Future End-of-Year (EOY) Submission Deadlines; Proposed EOY Deadlines.
• CALPADS Update Flash #258 (Dated 26-Jul-2023)
  Topics include: End-of-Year Submission Deadline is July 28, 2023; Revision Processing Modification; New Homeless Student Report on DataQuest; Assessing Students for English Language Acquisition Status During the Summer; Reporting Students who Become Reclassified Fluent English Proficient During the Summer.
• CALPADS Update Flash #257 (Dated 24-Jul-2023)
  Topics include: Transitional Kindergarten (TK) updates; TK Students In 2023−24.
• CALPADS Update Flash #256 (Dated 14-Jul-2023)
  Topics include: Transitioning to new CALPADS Language Code Set.

2022–2023 Academic Year

• CALPADS Update Flash #255 (Dated 07-Jun-2023)
  Topics include: LEA End-of-Year (EOY) rollover activities to conduct prior to June 30, 2023. EOY and ad hoc deadline reminders.
• CALPADS Update Flash #254 (Dated 06-Jun-2023)
  Topics include: National School Lunch Program Meal Application and Alternative Income Form Requirements.
  CALPADS Update Flash #253 (Dated 17-May-2023)
  Topics include: Reminder to Update CALPADS for Summer Pandemic Electronic Benefit Transfer Program 4.0 by May 22, 2023.
• CALPADS Update Flash #252 (Dated 12-May-2023)
  Topics include: Consolidated Application and Reporting System (CARS) Opens May 19, 2023.
• CALPADS Update Flash #251 (Dated 05-May-2023)
  Topics include: Armed Services Vocational Aptitude Battery Test (ASVAB) Reporting System Now Open.
• CALPADS Update Flash #250 (Dated 03-May-2023)
  Topics include: 2022−23 Pandemic Electronic Benefit Transfer Program.
• CALPADS Update Flash #249 (Dated 18-Apr-2023)
  Topics include: 2022−23 End-of-Year (EOY) Updates.
• CALPADS Update Flash #248 (Dated 16-Feb-2023)
  Topics include: Preschool Student Course enrollment and Staff Assignment NOT Expected (SCSE0128); SCSE0139F2 - Missing Course Section Record.
• CALPADS Update Flash #247 (Dated 10-Feb-2023)
  Topics include: Short-Term Solution for Issues with SCSE0139F2 − Missing Course Section Record.
• CALPADS Update Flash #246 (29-Dec-2022)
  Topics include: Special Education (SPED) Related Certification Validation Rules Returned to Fatal Errors.
• CALPADS Update Flash #245 (Dated 15-Dec-2022)
  Topics include: 2021−22 Socio-Economically Disadvantaged Counts.
• CALPADS Update Flash #244 (Dated 30-Nov-2022)
  Topics include: Special Education Validations to Become Warnings from November 30 through December 20.
• CALPADS Update Flash #243 (Dated 31-Oct-2022)
  Topics include: First Group of Certification Data Discrepancies Enabled Tuesday, November 1.
• CALPADS Update Flash #242 (Dated 26-Oct-2022)
  Topics include: Extension of Deadline for Families to Submit National School Lunch Program Applications or Alternative Income Forms for Inclusion in Unduplicated Pupil Count.
• CALPADS Update Flash #241 (Dated 04-Oct-2022)
  Topics include: 2022−23 Fall Submissions; Best Practices to Meet Deadlines; Update: Statewide Student Identifier (SSID) Matching Tool and Multiple Identifier (MID) Functionalitty.
• CALPADS Update Flash #240 (Dated 03-Oct-2022)
  Topics include: 2022−23 Fall 1 and 2 Changes.
• CALPADS Update Flash #239 (Dated 28-Sep-2022)
  Topics include: Independent Study Attendance Collection (ISAC) Reporting Reminder and Deadline Extension.
• CALPADS Update Flash #238 (Dated 16-Sep-2022)
  Topics include: Submission to the Independent Study Attendance Collection (ISAC) Reporting System.
• CALPADS Update Flash #237 (Dated 13-Sep-2022)
  Topics include: End-of-Year (EOY) Deadline Reminder.
• CALPADS Update Flash #236 (Dated 06-Sep-2022)
  Topics include: End-of-Year (EOY) Deadline Extension.
• CALPADS Update Flash #235 (Dated 26-Aug-2022)
  Topics include: Data Submission for 2021−22 Pandemic Electronic Benefit Transfer (P-EBT).
• CALPADS Update Flash #234 (Dated 16-Aug-2022)
  Topics include: End-of-Year (EOY) Deadline Extension; Status of Remaining Defects.
• CALPADS Update Flash #233 (Dated 10-Aug-2022)
  Topics include: Statewide Student Identifier (SSID) Matching Tool Now Available.
• CALPADS Update Flash #232 (Dated 02-Aug-2022)
  Topics include: Approval Functionality Enabled for End-of-Year Submissions.
• CALPADS Update Flash #231 (Dated 01-Aug-2022)
  Topics include: Statewide Student Identifier (SSID) Matching Tool; SSID Matching Criteria and Match Scoring.
• CALPADS Update Flash #230 (Dated 25-Jul-2022)
  Topics include: Certification Data Discrepancy (CDD) update; CDDs that local educational agencies can work on.
• CALPADS Update Flash #229 (Dated 25-Jul-2022)
  Topics include: Work-based learning data; Work-based Learning File (WBLR).
• CALPADS Update Flash #228 (Dated 18-Jul-2022)
  Topics include: Transitional Kindergarten (TK); credentialing requirements in TK; 2022−23 TK reporting in CALPADS.
• CALPADS Update Flash #227 (Dated 12-Jul-2022)
  Topics include: Certification data discrepancy (CDD) update; strategy for addressing CDDs.
• CALPADS Update Flash #226 (Dated 05-Jul-2022)
  Topics include: Certification data discrepancies (CDDs); upcoming training; known issues regarding CDDs that appear to be over-triggering.

To view earlier communications, see the CALPADS Communications Archive.

back to top

Letters to Superintendents

2023–24 Academic Year

• CALPADS 2023−24 End-of-Year Submissions (Dated 29-Apr-2024)
  Letter sent to County and District Superintendents and Charter School Administrators.
• California College Guidance Initiative and Annual Parent Notifications (Dated 22-Apr-2024)
  Letter sent to County and District Superintendents and Charter School Administrators.
• Requirement to Collect and Report Incidents of the Use of Restraint and Seclusion for All Students (Dated 12-Apr-2024)
  Letter sent to County and District Superintendents, Charter School Administrators, and Special Education Local Plan Area Directors.
• Update on the Inclusion of Summer Graduates in Four-Year Graduation Counts and Rates (Dated 01-Mar-2024)
  Letter sent to County and District Superintendents, Charter School Administrators, and Special Education Local Plan Area Directors.
• 2023−24 End-of-Year Submission Deadline and Revised Rollout Plan for the New Four-Year Cohort Graduate Cut-Off Date (Dated 17-Nov-2023)
  Letter sent to County and District Superintendents, Charter School Administrators, and Special Education Local Plan Area Directors.
• Important Changes in the Collection of Data for Students with Disabilities in the California Longitudinal Pupil Achievement Data System (Dated 29-Sep-2023)
  Letter sent to County and District Superintendents, Charter School Administrators, Special Education Local Plan Area Directors, Administrators of County Offices of Education, Nonpublic School Administrators, and Local Educational Agency Special Education Directors.
• New California School Dashboard Deadlines and Impact on Current and Future End-of-Year Data Submission Deadlines (Dated 05-Sep-2023)
  Letter sent to County and District Superintendents, Charter School Administrators, and Special Education Local Plan Area Directors.

2022–23 Academic Year

• Incident Data Collection from Nonpublic Nonsectarian Certified Schools in the California Longitudinal Pupil Achievement Data System (Dated 13-Jun-2023)
  Letter sent to County and District Superintendents, Charter School Administrators, Special Education Local Plan Area Directors, Administrators of County Offices of Education, Nonpublic School Administrators, and Local Educational Agency Special Education Directors regarding incident data reporting for nonpublic nonsectarian certified (NPS) schools in the California Longitudinal Pupil Achievement Data System (CALPADS).
• 2022-23 End-of-Year (EOY) Submissions (Dated 12-Apr-2023)
  Letter sent to county and district superintendents and charter school administrators regarding EOY submissions, including information about deadlines, and advising local educational agencies to plan ahead, as there will be no extensions to the EOY submission deadline.
• Fall 2022-23 Submissions (Dated 10-Oct-2022)
  Letter sent to county and district superintendents and charter school administrators regarding fall data submissions.
• CALPADS Update and Support (Dated 29-Jul-2022)
  Letter sent to county and district superintendents and charter school administrators regarding recent technical changes to CALPADS to increase system performance.

To view earlier communications, see the CALPADS Communications Archive.

back to top

Other Correspondence

CAASPP and ELPAC: Troubleshooting Student Data Discrepancies (Dated 09-Dec-2022)

Charter School Communications

CALPADS and CBEDS Charter School Data Reporting Policy and Status Change Window (Dated 26-Jul-2022)
Letter sent to to Charter School Administrators and Charter School Authorizers.

back to top

To receive information and updates regarding CALPADS, please subscribe to the appropriate CALPADS Listserv.

Earlier CALPADS communications are located in the CALPADS Communications Archive.