| Nutrition Services Division |
|
| To: National School Lunch Program Sponsors |
Number: 06-119 |
| Attention: Food Service Director |
Date: November 2006 |
| Subject: 2006-07 Verification Report Due February 1, 2007 |
|
| Reference: Title 7, Code of Federal Regulations, Section 245.6a(c), Verification Reporting and Recordkeeping Requirements | |
This Management Bulletin provides information on the Verification Reporting process for local educational agencies (LEAs) participating in the National School Lunch Program (NSLP) and/or School Breakfast Program (SPB). NSLP and SBP sponsors (LEAs) must submit the annual Verification Report by February 1, 2007. The report requires NSLP and SBP participating districts/agencies to report the results of their annual verification of free and reduced-price (F/RP) application process to the California Department of Education (CDE). CDE then reports consolidated verification results for all NSLP and SBP LEAs to USDA by April 15 each year.
Time Line
Following is the time line of the verification reporting process:
- Beginning December 1, 2006, sponsors will be able to send verification questions to our e-mail address at:
- By December 1, 2006, CDE plans to:
- Post the 2006-07 Verification Report and instructions to the CDE Web site.
- Notify sponsors of the Web site address and password for access to the 2006-07 Verification Report.
- By February 1, 2007, sponsors must complete and submit the report to CDE.
Required Data Elements
Following are the required data elements sponsors must collect and report to CDE:
- The number of schools and total enrollment for all NSLP/SBP schools as of October 31, 2006.
- The number of schools operating under Provision 2/3 in a non-base year and the total enrollment in these schools as of October 31, 2006.
- The number of children approved for F/RP meal benefits who are not subject to verification, including children approved via direct certification as of October 31, 2006.
- The number of children approved for free meal benefits based on a food stamp/CalWORKs/Kin-GAP/FDPIR case number submitted on an application (categorically eligible) as of October 31, 2006, and the number of these applications on file as of October 1, 2006.
- The number of children approved for free meal benefits based on income/household size information submitted on an application (income eligible) as of October 31, 2006, and the number of these applications on file as of October 1, 2006.
- The number of children approved for reduced-price meal benefits as of October 31, 2006, and the number of reduced-price eligible applications as of October 1, 2006.
- The method (focused or random) of verification sample selection. (If at least one error-prone application is selected, the type of verification used is focused.) If a district selects its entire verification sample at random, either because it has no error-prone applications or because it qualifies for the alternative sample size and chooses the 3,000 or 3 percent option, the type of verification used is random.
Note: Verification of 100% of applications is no longer permitted. (See Management Bulletin 06-115, Sample Size of Applications for Annual Verification Process, September 2006.)
- A summary of the results of the verification process for all applications selected for verification, including the number of students whose eligibility for benefits did not change, the number whose eligibility was reduced or terminated based on the household response to verification, the number whose household did not respond to verification, and the number of applications in each of these categories.
Note: The required dates for LEAs to determine the number of applications on file for verification and to report the number of F/RP eligibles to CDE are different. LEAs must select their verification samples based on the number of applications on file as of October 1, while the count of F/RP eligibles will be reported as of the last operating day in October. LEAs are to report the counts of eligibles required for the Verification Report as of October 31 and report the counts of applications October 1.
More Information
For more information about verification of eligibility in the NSLP, refer to the following Management Bulletins on CDE’s Web site:
- Management Bulletin 04-103: Implementation of Final Rule on Verification of Applications for Free and Reduced-Price Meals, located at:
http://www.cde.ca.gov/ls/nu/sn/mb04103.asp
- Management Bulletin 06-115: Sample Size of Applications for Annual Verification Process, located at:
http://www.cde.ca.gov/ls/nu/sn/mb06115.asp
Please send any questions you have regarding the 2006-07 Verification Report to NSDSNPVerify@cde.ca.gov. You may also contact your NSD representative in the Field Services Unit at 916-445-0850 or 800-952-5609, or Evonne Morrissey, School Nutrition Programs Specialist, at 916-322-8315.