The California Basic Educational Data System (CBEDS) is an annual data collection administered in October. The purpose of CBEDS is to collect information on student and staff demographics. There are three separate forms used to collect this data. The County/District Information Form is used to collect data specific to district and county offices on the number of classified staff, gifted and talented education, estimated number of teacher hires, high school graduation requirements, and student interdistrict transfers. The School Information Form is used to collect data specific to schools on the number of classified staff, enrollment in selected high school courses, career-technical education enrollment, educational options, technology, and education calendars. The Professional Assignment Information Form is used to collect data on certificated staff specific to district and county offices on their highest education level, racial ethnic designation, gender, birth year, educational service, course assignment, position, teaching credentials, and NCLB reporting requirements.
Important Dates
October 1, 2008: CBEDS Information Day.
October 31, 2008: PAIF data due to the California Department of Education (CDE).
November 14, 2008: SIF and CDIF data due to the CDE.
Coordinators/Contacts
- CBEDS
Coordinator Login Page
Allows you to update your contact information, view a list of schools expected to submit CBEDS data, and view precertified CBEDS data. Note, not all options are available throughout the year.
CBEDS Software
- PAIF Software News
Get updates, patches, and instructional materials for use of the CBEDS PAIF software. - OPUS-CBEDS Web Application
Access the Web application used to submit SIF and CDIF data to the CDE, as well as resources and useful information for using this application.
Instructional Materials
- Administrative Manual for CBEDS Coordinators and School Principals, October 2008 (DOC; 925KB; 40pp.)
- Assignment Code File 2008 (XLS; 146KB; 22pp.)
This file contains a listing of all CBEDS assignment codes, indicators for each assignment code indicating whether or not certain elements are required to be reported for each assignment, and an indicator of whether or not the staff assignment code is allowed to not match the student course code. - Assignment Code List 2008 (DOC; 176KB; 6pp.)
- Assignment Code Changes for 2008 CBEDS
- Crosswalk for Deleted 2008 CBEDS Assignment Codes (XLS; 31KB; 4pp.)
- Assignment/Course Code Definitions
- Frequently Asked Questions for October 2008 CBEDS
- Frequently Asked Questions About Reporting NCLB Data on the October 2008 PAIF
- Dropout Guidelines for October 2008 CBEDS
- Submitting Data for Charter Schools
- Policy for Submitting Changes to CBEDS and Language Census Data After Certification
- CBEDS Passwords and Privacy Notice
Forms
- County District Information Form (CDIF) 2008 (DOC; 126KB; 2pp.)
- School Information Form (SIF) 2008 (DOC; 115KB; 2pp.)
- Professional Assignment Information Form (PAIF) 2008 (DOC; 230KB; 2pp.)
- Historical CBEDS Forms and Manuals
CBEDS Training Materials/Information
The California Department of Education (CDE) will be providing a conference in Sacramento and online presentations/demonstrations similar to PowerPoint with audio narration. These trainings should be used as a guide when completing 2008 CBEDS data. The trainings are geared toward new CBEDS coordinators and are intended for districts that submit their CBEDS data to the CDE. Since all districts will use the OPUS-CBEDS Web application to submit SIF and CDIF data, the OPUS-CBEDS Web application demonstration is appropriate for all districts. Districts that report the rest of their CBEDS data through the California School Information Services (CSIS) state reporting system may benefit from the general information or may find the training useful in reporting data for charter schools that are not participating with the district in the CSIS state reporting system. CSIS state reporting should not be confused with the CSIS Statewide Student Identifier (SSID) project (Outside Source) which is another program conducted by CSIS in which all districts participate.
Sacramento Conference
- Date: August 26, 2008
- Time: 9:00 a.m. - 2:00 p.m. (optional software training from 8:00 a.m. - 9:00 a.m.)
- Location: CDE Headquarters - 1430 N Street, Room 1101, Sacramento, CA, 95814
- Directions to the 2008 Sacramento conference
Online Training
The below trainings are for the 2008 CBEDS reporting cycle. Trainings will be posted in late August or early September.
- CBEDS Overview (Flash)
Accessible Alternate Version of the CBEDS Overview
Overview of what CBEDS is and instructions on how to complete and submit CBEDS data to the California Department of Education. - CBEDS PAIF Software Demonstration (Flash)
Accessible Alternate Version of the CBEDS PAIF Software Demonstration
Demonstration and instructions on how to use the CBEDS data entry assistant software. This demonstration does not pertain to CSIS state reporting districts unless there are charter schools that are not included in the district's CSIS submission. - OPUS-CBEDS Web Application Demonstration (Flash)
Accessible Alternate Version of the OPUS-CBEDS Web Application Demonstration
Demonstration and instructions on how to use the OPUS-CBEDS Web application to submit SIF and CDIF data.
Letters
- CBEDS-OPUS Submission Letter (Posted 17-September-2008)
- CBEDS-OPUS Submission Letter for CSIS State Reporting Districts (Posted 18-September-2008)
- CBEDS Mailing of Materials Letter (Posted 27-Aug-2008)
- CBEDS Mailing of Materials Letter for CSIS State Reporting Districts (Posted 28-Aug-2008)
- CBEDS Coordinators' Training (Posted 23-Jul-2008)
- Correction Deadline for October 2007 Enrollment and Exit Data (Posted 15-Jul- 2008)
- CBEDS Data Changes and Submission Process for Fall 2008 (Posted 6-Jun-2008)
- CBEDS Data Changes and Submission Process for Fall 2008 for CSIS State Reporting Districts (Revised 16-Jul-2008)
- Joint Fall 2008 Change Letter for CSIS State Reporting Districts (Posted 12-Jun-2008; DOC; 375KB; 3pp.)
Information on California School Information Services (CSIS)
CSIS is designed to help schools and districts establish student-level databases and electronically transfer, aggregate, and report student and staff data.
It is very important for CBEDS and CSIS coordinators to work closely together. If you do not know who the CBEDS coordinator for your district is, please contact the Educational Demographics Office at 916-327-0219 for assistance. If you do not know who the CSIS coordinator for your district is, please contact the CALPADS Operations Office at 916-324-6738 for assistance.
For information and documentation on the CSIS project, please visit the following Web sites:
- CSIS Program Web site (Outside Source)
- CDE - CSIS State Reporting Information/Resources
- CSIS - SSID Information/Resources (Outside Source)
- CDE - SSID Information/Resources
- Enrollment, Graduate, and Dropout Definitions (Coming Soon)
Definitions of data previously collected through CBEDS and currently collected through the SSID process.
